Privacy Policy

1. Introduction

Welcome to Accountability and Hopeful Fridays ("AHF," "we," "our," or "us"). AHF is a nonprofit career-support community that provides free events, coaching, mentoring, volunteer opportunities, networking support, career resources, and related community programs.

This Privacy Policy explains how we collect, use, share, and protect personal information when you visit our website, submit a form, register for an event, volunteer, request partnership information, contact us, subscribe to updates, or make a donation.

2. Information We Collect

We may collect information that you choose to provide, including:

• Name
• Email address
• Phone number, when you choose to provide it
• City, state, region, or general location
• Organization or company name
• Event registration or meeting RSVP details
• Volunteer interests and availability
• Partnership inquiry details
• Messages, questions, or requests you submit
• Donation amount and donation-related information
• Any other information you voluntarily provide through our forms, emails, or communications

3. Donations and Payment Information

If you make a donation, payment information may be collected and processed by third-party payment processors or payment tools connected to our website and CRM. These services may include Stripe, PayPal, HighLevel/GoHighLevel payment tools, or similar providers.

AHF does not intentionally store full credit card numbers on its own website. Payment details are handled by the applicable payment processor according to that provider's privacy, security, and payment-processing practices.

4. Website, Forms, and Technical Information

Our website may use embedded forms and related tools provided by third-party platforms, including HighLevel/GoHighLevel or affiliated form and CRM services. When you submit a form, your information may be sent to those systems so we can respond, manage registrations, process volunteer requests, support donations, or follow up with you.

We may also collect limited technical information, such as browser type, device type, pages visited, date and time of visit, referral source, general usage data, and cookie or similar technology information. This helps us operate the site, understand performance, improve user experience, and protect against misuse.

5. How We Use Your Information

We may use your information to:

• Respond to questions, requests, and messages
• Register you for AHF events, meetings, trainings, or local meetups
• Send meeting reminders, event updates, and follow-up communications
• Manage volunteer interest forms and volunteer communications
• Review and respond to partnership inquiries
• Process donations, donation confirmations, and donation-related records
• Share career resources, community announcements, and program updates
• Improve our website, programs, communications, and services
• Maintain internal records and operational continuity
• Protect against fraud, misuse, unauthorized access, or security issues
• Comply with legal, tax, accounting, reporting, or regulatory obligations

6. Email and Text Communications

If you provide your email address or phone number, we may contact you about AHF meetings, events, volunteer opportunities, donations, resources, or community updates.

Providing a phone number is optional unless a specific form says otherwise. If you receive text messages from us, you may opt out by replying "STOP" or by contacting us. Message and data rates may apply depending on your mobile carrier. You may opt out of email communications by using the unsubscribe link in our emails or by contacting us directly.

7. How We Share Information

We do not sell your personal information. We may share limited personal information only when needed for the following purposes:

• With service providers that help us operate our website, forms, CRM, email, SMS, donation processing, event registration, calendars, or analytics
• With payment processors to complete donations or transactions
• With event, calendar, or communication platforms used to manage AHF programs
• With legal, accounting, tax, or compliance professionals when needed
• When required by law, subpoena, regulation, or legal process
• To protect the rights, safety, and security of AHF, our community, donors, volunteers, partners, or the public

8. Third-Party Services

Our website and programs may use third-party platforms, including but not limited to:

• HighLevel/GoHighLevel or affiliated form and CRM tools
• Stripe, PayPal, or similar payment processors
• Microsoft Teams, Outlook, Google Calendar, Eventbrite, or similar meeting and event tools
• Email, SMS, website hosting, analytics, or security tools
• Social media platforms such as LinkedIn, Instagram, YouTube, and X

These third-party services may collect or process information according to their own privacy policies. We encourage you to review the privacy policies of those services when you interact with them.

9. Cookies and Similar Technologies

Our website may use cookies, pixels, embedded content, or similar technologies to help the website function, remember preferences, understand visitor activity, improve performance, and support basic analytics.

You can usually adjust your browser settings to block or delete cookies. Some website features may not work properly if cookies are disabled.

10. Donor Privacy

We respect donor privacy. We do not sell donor information. We do not publicly identify donors without permission unless required by law or unless the donor has agreed to be recognized publicly.

Donation records may be retained for accounting, tax, reporting, payment-processing, and compliance purposes.

11. Data Security

We use reasonable administrative, technical, and organizational safeguards to help protect personal information from unauthorized access, misuse, loss, disclosure, or alteration.

However, no website, online form, payment system, email system, or internet transmission is completely secure. We cannot guarantee absolute security, but we work to protect the information entrusted to us.

12. Data Retention

We keep personal information only as long as reasonably necessary for the purposes described in this Privacy Policy, including program administration, donor records, legal compliance, accounting, tax records, dispute resolution, security, and nonprofit operations.

When information is no longer needed, we may delete, anonymize, or securely retain it according to our operational and legal requirements.

13. Children's Privacy

Our website and programs are not directed to children under the age of 13. We do not knowingly collect personal information from children under 13 through our website. If we learn that we have collected information from a child under 13, we will take reasonable steps to delete it.

14. Your Choices

Depending on your location, you may have rights or choices regarding your personal information. You may contact us to:

• Request access to information we have about you
• Ask us to correct or update your information
• Ask us to delete certain information
• Opt out of marketing or reminder communications
• Ask questions about how your information is used

15. Links to Other Websites

Our website may contain links to third-party websites, social media pages, event platforms, payment pages, partner resources, or meeting tools. We are not responsible for the privacy practices, content, or security of third-party websites. Please review the privacy policies of those websites before submitting personal information.

16. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we make changes, we will update the effective date at the top of this page. Continued use of our website after changes are posted means you accept the updated Privacy Policy.